Computerisation of endoscopy reports using standard reports and text blocks

• Published in: Netherlands journal of medicine Vol. 64; no. 3; pp. 78 - 83
• Main Authors: GROENEN, M. J. M, KUIPERS, E. J, VAN BERGE HENEGOUWEN, G. P, FOCKENS, P, OUWENDIJK, R. J. Th
• Format: Journal Article
• Language: English
• Published: Alphen aan den Rijn Van zuiden 01-03-2006
• Subjects: Biological and medical sciences; Databases, Factual; Digestive system. Abdomen; Documentation - standards; Endoscopy; Endoscopy, Gastrointestinal - standards; Forms and Records Control; Gastroenterology - methods; Gastroenterology - standards; General aspects; Humans; Investigative techniques, diagnostic techniques (general aspects); Medical Records Systems, Computerized - standards; Medical sciences; Netherlands; Software; Terminology as Topic; Vocabulary, Controlled; Netherlands; Medicine; Gastrointestinal endoscopy; Computerisation; Report; Standardization; standardised report system; Standard; Text; Standards
• ISSN: 0300-2977; 1872-9061

The widespread use of gastrointestinal endoscopy for diagnosis and treatment requires effective, standardised report systems. This need is further increased by the limited storage of images, and by the need for structured databases for surveillance and epidemiology. We therefore aimed for a report system which would be quick, easy to learn, and suitable for use in busy daily practice.
Endobase III is an endoscopy information system offering three different ways of report writing, i.e. standard reports, text blocks and Minimal Standard Terminology (MST). A working group of two university and four general hospitals worked as a reference group for the development of standard reports and text blocks. Guidelines from various gastrointestinal endoscopy societies were followed to compose the reports.
Standard reports were based on a list of distinct diagnoses; text blocks were based on anatomic landmarks and individual procedures. As such, 316 standard reports were developed for upper and lower gastrointestinal endoscopy, and endoscopic retrograde cholangiopancreatography (ERCP). In this way selecting one diagnosis produces a complete report. A total of 1571 different text blocks were additionally developed for each part of the gastrointestinal tract and for procedures during endoscopy. This module allowed generation of a full report on the combination of text blocks. Reports could be composed and printed within two minutes for 90% of cases.
Standard reports and text blocks are a quick, user-friendly way of report writing accepted and used by a number of gastroenterologists in the Netherlands.