Evidence-based Operations Management in Health Information Management: A Case Study

• Published in: Perspectives in health information management Vol. 16; no. Fall; pp. 1f - 13
• Main Authors: Fenton, Susan H, Smith, Diann H
• Format: Journal Article
• Language: English
• Published: United States American Health Information Management Association 01-10-2019
• Subjects: Business metrics; Case reports; Data analysis; Data integrity; Documentation; Financial analysis; Focus groups; Information management; Operations management; Professionals; health information management; operations management; benchmarks
• ISSN: 1559-4122; 1559-4122

This is a case study of the evidence-based management practices of a centralized health information management (HIM) department in a large integrated healthcare delivery system. The case study used interviews and focus groups, as well as de-identified dashboards, to explore the impact of reporting on the organization. The dashboards and key performance indicators (KPIs) were initially developed in 2012 and have continued to evolve. The themes that resulted include the following: (1) evidence-based management is integral to the culture of the organization; (2) communicating regularly via dashboards and KPIs is key to transmitting the value of HIM to the entire organization; and (3) staff not only report the required measures for the dashboard but also take pride in it and often develop methods for tracking their individual performance. Most evidence supporting HIM operations management is related to coding and clinical documentation improvement, but even in those areas, national benchmarks are missing. It is important for the HIM profession to develop national and regional benchmarks to assist professionals in managing operations effectively and communicating their value to the healthcare industry.